Procurement Information for Vendors
Central Piedmont Procurement is governed and audited by the state of NC Division of Purchase and Contract. All purchases are made in accordance with the state laws of North Carolina.
Faculty and staff, please log in to Procurement's intranet page for information for employees.
Equal Opportunity
Central Piedmont Community College is an Equal Opportunity/Affirmative Action Institution. The college does not discriminate against applicants, students, or employees based on race, color, religion, sex, national origin, age, or disability. In view of this policy, it is requested that all contractors, vendors, and suppliers take appropriate action to ensure compliance with current federal and state equal opportunity/affirmative action legislation.
NC E-Procurement
Central Piedmont, its vendors, and other NC Community Colleges and state agencies participate in the statewide purchasing system known as NC E-Procurement.
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Register
All Central Piedmont vendors must register in the NC E-Procurement system, accept the NC E-Procurement terms of use (PDF), and keep your information up-to-date in the vendor portal. During the vendor registration process, you can access and register for:
- NC eProcurement
- Interactive Purchasing System (IPS)
- Historically Underutilized Businesses (HUB) Program Certification
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Bids Over $50,000
Central Piedmont uses the NC Interactive Purchasing System (NC IPS) for bid solicitation over $50,000. The college posts these bid opportunities for a minimum of 10 days. When you register in the NC E-Procurement system as a vendor, you can register to receive IPS bid notifications.
Registered and non-registered vendors can still view Central Piedmont posted bids in the NC Interactive Purchasing System (NC IPS).
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Information Technology (IT) Purchases
North Carolina Department of Information Technology (NC DIT)
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Non-Information Technology (IT) Purchases
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Questions and Resources
Visit NC E-Procurement for several resources, including vendor frequently asked questions and training.
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Contact
Contact the NC E-Procurement office with any questions about vendor processes.
General Purchase Order (PO) Information
All Central Piedmont purchase orders are issued to vendors via NC E-Procurement.
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Quantities must not exceed those shown without Procurement’s written approval.
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Prices must not exceed those shown without Procurement's written approval.
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No freight is to be shipped collect (COD). Free on Board (FOB) Destination only.
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Ship and invoice each purchase order separately.
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Shipper must show our purchase order number on all shipping cartons and manifests to insure prompt identification and payment of invoices.
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Invoices must show our purchase order number, terms of payment, and routing.
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Send invoices electronically on the date of shipment to accounts.payable@cpcc.edu, or mail invoices to:
Accounts Payable
Central Piedmont Community College
PO Box 35009, Charlotte, NC 28235-5009 -
On all invoices subject to discount, the discount period will be calculated from the date that Accounts Payable receives a correct invoice.
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Invoices must show all applicable NC sales tax shall be shown as a separate item. Central Piedmont is not sales tax exempt.
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The college reserves the right to cancel orders or balances — without penalty to Central Piedmont Community College — if shipment is not received within 60 days of order date.
NC Business Invitation Delivery System (BIDS)
Central Piedmont typically receives bids through North Carolina Business Invitation Delivery System (NC BIDS), unless otherwise noted in a solicitation document. Visit the following link to learn more about NC BIDS, including vendor training videos and frequently asked questions.
BIDS info for vendorsHistorically Underutilized Businesses (HUB) Program
Central Piedmont’s goal is to achieve a minimum of 10% spending with historically underutilized businesses (HUB.) If you are a minority business owner but you are not recognized as a North Carolina HUB-certified business, Central Piedmont encourages you to become to a NC HUB Certified Business.
Become a Certified North Carolina Historically Underutilized Business